Free Manager PLM Level 6 Course (6Months)

Manager PLM Level 6:

Brief Job Description

Individuals at this job need to understand and manage the information ﬂow pertaining to lifecycle of different products from the R&D department of the organization.

Personal Attributes

This job requires the individual to work at a desk base job for long hours. The individual should be result oriented and should also be able to demonstrate skills for information ordering, analytical reasoning, problem solving, time management, oral expression and comprehension.

Ensure implementation of 5S activities at the shop ﬂoor & the oﬃce area:

Scope

The individual needs to Ensure sorting, streamlining/ organizing, storage and documentation, systematic cleaning, standardization and sustenance across the plant and oﬃce premises of the organization as given in the organization guidelines

Elements and Performance Criteria

Ensure proper sorting of items at the work place

To be competent, the user/individual on the job must be able to:

PC1.. ensure all recyclable materials are put in designated containers

PC2. ensure no tools, ﬁxtures & jigs are lying on workstations unless in use and no un-necessary items is lying on workbenches or work surfaces unless in use

PC3. ensure that the operators and other team members are segregating the waste in hazardous/ non hazardous waste as per the sorting work instructions

PC4. ensure that all the operators are following the technique of waste disposal and waste storage in the designated bins

PC5.. segregate the items which are labelled at red tag items for the process area and keep them in the correct places

PC6.. ensure that all the tools/ equipment/ fasteners/ spare parts are arranged as per speciﬁcations/ utility into proper trays, cabinets, lockers as mentioned in the 5s guidelines/ work instructions

PC7. check for return of any type of extra material and tools to the designated sections and make sure that no additional material/ tool is lying near the work area

PC8. . oversee removal of unnecessary equipment, storage, furniture, unneeded inventory, supplies, parts and material

PC9. ensure that areas of material storage areas are not overﬂowing

PC10. ensure proper stacking and storage of the various types of boxes and containers as per the size/ utility to avoid any fall of items/ breakage and also enable easy sorting when required

Ensure proper documentation and storage – streamlining & organizing the workplace

To be competent, the user/individual on the job must be able to:

PC11. ensure that the team follows the given instructions and checks for labelling of ﬂuids, oils lubricants, solvents, chemicals etc and proper storage of the same to avoid spillage, leakage, ﬁre etc

PC12. make sure that all material and tools are stored in the designated places and in the manner indicated in the 5s instructions

PC13. ensure that organizing the workplace takes place with due considerations to the principles of wasted motions, ergonomics, work & method study .

Ensure cleaning of self and the work place

To be competent, the user/individual on the job must be able to:

PC14. ensure that the area has ﬂoors swept, machinery clean and is generally neat and tidy in case of cleaning, ensure that correct displays are maintained on the ﬂoor which indicate potential safety hazards

PC15.. ensure workbenches and work surfaces are clean and in good condition

PC16.. ensure adherence to the cleaning schedule for the lighting system to ensure proper illumination

PC17.. ensure all recyclable materials are put in designated containers

Ensure standardization

To be competent, the user/individual on the job must be able to:

PC18. ensure that daily cleaning standards and schedules to create a clean working environment are followed across the plant

PC19.. ensure all recyclable materials are put in designated containers

PC20. . ensure logical and user friendly documentation and ﬁle management for all activities across the plant and create guidelines around standardization of processes

PC21. ensure timely creation and sharing of the 5s checklists

PC22. ensure that the 5s manual are available as per the timelines Ensure sustenance

To be competent, the user/individual on the job must be able to:

PC23. ensure team cooperation during the audit of 5 s activities

PC24. ensure that workmen are periodically trained to address challenges related to 5s

PC25.. participate actively in employee work groups on 5s and encourage team members for active participation

PC26.. oversee that the staff/operators are trained and fully understand 5s procedures

PC27. . ensure that all the guidelines for what to do and what not to do to build sustainability in 5s are mentioned in the 5s check lists/ work instructions and are easily searchable

PC28. ensure continuous training of the team members on 5s in order to increase their awareness and support implementation

PC29. ensure that all visual controls, notice boards, symbols etc at the manufacturing place are created, working and are put up as per the requirement

Knowledge and Understanding (KU)

The individual on the job needs to know and understand:

KU1. relevant standards, procedures and policies related to 5Sfollowed in the company

KU2. have basic knowledge of 5S procedures

KU3. know various types 5s practices followed in various areas

KU4. understand the 5S checklists provided in the department/ team

KU5. have skills to identify useful & non useful items

KU6. have knowledge of labels , signs & colours used as indicators

KU7. Have knowledge on how to sort and store various types of tools,equipment, material etc

KU8. know , how to identify various types of waste products

KU9. understand the impact of waste/ dirt/ dust/unwantedsubstances on the process/ environment/ machinery/ humanbody

KU10. have knowledge of best and environment protective ways ofcleaning & waste disposal

KU11. understand the importance of standardization in processes

KU12. understand the importance of sustainability in 5S

KU13. have knowledge of TQM process

KU14. have knowledge of various materials and storage norms

KU15. understand visual controls, symbols, graphs etc

Generic Skills (GS)

User/individual on the job needs to know how to:

GS1. write basic level notes and observations

GS2. note down observations (if any) related to the process

GS3. write information documents to internal departments/ internal teams

GS4. read 5S instructions put up across the plant premises

GS5. effectively communicate information to team members inform employees in the plant and concerned functions about 5S

GS6. question the process head in order to understand the 5S related issues

GS7. attentively listen with full attention and comprehend the information given by the speaker during 5S training programs

GS8. use common sense and make judgments during day to day basis

GS9. use reasoning skills to identify and resolve basic problems using 5S

GS10. persuade team members to follow 5 S

GS11. ensure that the team members understand the importance of using 5 S tool

GS12. use innovative skills to perform and manage 5 S activities at the work desk and the shop ﬂoor

GS13. exhibit inquisitive behaviour to seek feedback and question on the existing set patterns of work emerge, techniques in CA/CI around 5 S work practices

GS14. do what is right, not what is a popular practice

GS15. follow shop ﬂoor rules& regulations and avoid deviations

GS16. lead by example in the plant premises while performing activities related to 5S

GS17. ensure self-cleanliness on a daily basis

GS18. demonstrate the will to keep the work area in a clean and orderly manner

GS19. accept additional responsibility for self and the team

GS20. encourage self and other to take greater responsibilities for managing 5S

GS21. identify obstacles and bottlenecks in the process and ﬁnd basic level solutions for removing these obstacles

GS22. use previous experience in resolving problems and taking decisions

GS23. make timely and independent decisions on the line/ shift within the boundaries of the delegation matrix of the organization

Understand the information ﬂow process for Product Lifecycle Management (PLM):

Scope

The unit/ task covers the following: understanding of information ﬂow process identifying database PLM requirement

Elements and Performance Criteria

Understanding the information ﬂow process

To be competent, the user/individual on the job must be able to:

PC1.. interact with different department such as r&d, manufacturing, sales and marketing, strategic sourcing to understand the existing information ﬂow process

PC2.. understand the level and kind of information about the product is required by the concerned departments

PC3.. also understand the kind and level of information about product is required by different level of people in a department

PC4.. record and analyze all the inputs received from all the departments

Identifying database about PLM requirement

To be competent, the user/individual on the job must be able to:

PC5.. based on the interaction with different department understand the complexity and security of the information ﬂow

PC6.. understand the level of information integration required among different department such as customer relationship management (CRM) information integration, supply chain management (SCM) information integration

PC7.. understand the cost implications by integrating those information such as reduced prototyping cost, reduced time to market cost, saving through reuse of data etc

PC8.. also analyze what kind of storage space, internet bandwidth is required for managing that complexity of information

PC9.. based on above information analyze the PLM requirement keeping in the view of cost, complexity and security of information ﬂow

Knowledge and Understanding (KU)

The individual on the job needs to know and understand:

KU1. product portfolio of organization

KU2. the manufacturing processes of organization

KU3. protocol for communication regarding PLM among the various departments of the organization

KU4. agencies on contract for testing , casual manpower

KU5. protocol for periodic activities such as budgeting, planning etc

KU6. technical know how about SDLC, CAD, CAM etc.

KU7. usage of internet, information recording and storage at the server

KU8. basic understanding of common functions of R&D

KU9. understanding on basic functionality of different products

KU10. information ﬂow system followed in the organization like SAP/ERP

Generic Skills (GS)

User/individual on the job needs to know how to:

GS1. able to understand and articulate the information

GS2. interpret and understand information ﬂow

GS3. read the details about different products

GS4. prepare the long term and short term requirement plans

GS5. R&D department & other interfaces in the organization

GS6. seniors and supervisors for telling manpower hiring requirements

GS7. distribute workload for acquiring information about PLM

GS8. share operation knowledge with colleagues and co-workers

GS9. organize the PLM related information capturing activity in an eﬃcient and timely manner

GS10. devise the measures for addressing the gaps in information ﬂow

GS11. identiﬁcation of problems (technical and non-technical)

GS12. escalation procedures

GS13. Short term/long term planning strategy

Identify the gaps in the information ﬂow and devise PLM database:

Scope

This unit/ task covers the following for material requirement for Production as well as dispatches: analysing the existing information ﬂow system in the organization pertaining to ﬂow of information about product and identifying the gap devise PLM database to fulﬁll the gaps in the information ﬂow

Elements and Performance Criteria

Analyzing existing information ﬂow

To be competent, the user/individual on the job must be able to:

PC1.. interact with different department for gathering information pertaining to existing information ﬂow process for design documents , testing, veriﬁcation and validation, failure reports, etc.

PC2.. assess the current information ﬂow system and check whether current information ﬂow system will effectively take care complexity of information ﬂow among various department

PC3.. based on above analysis identify the gap in the information ﬂow system

Devising PLM database

To be competent, the user/individual on the job must be able to:

PC4.. based on the analysis in the current information ﬂow system devise PLM database which will integrate all the product related follow information – conceiving of the idea – product designing – realizing material acquisition etc, and- maintaining lifecycle stage management till disposal of the product

PC5.. review the cost of ownership including it labor, software and hardware requirement

PC6.. design the testing for the plm system in special environment to identify adequacy, problems if any before the go live stage.

PC7.. check whether any licensing fee, if any, need to be paid and on which ﬂat form PLM will run

PC8.. enquire about the protective software security system for avoiding any future vulnerability

PC9.. ensure special requirements of the organization have been conﬁgured into the system.

PC10.. ensure that PLM will fulﬁll gaps in information ﬂow system

Knowledge and Understanding (KU)

The individual on the job needs to know and understand:

KU1. the manufacturing processes of organization

KU2. protocol for communication regarding PLM among the various departments of the organization

KU3. agencies on contract for testing , casual manpower

KU4. technical know how about SDLC, CAD, CAE,PRO-E, CAM etc

KU5. usage of internet, information recording and storing at the server

KU6. basic understanding of common functions of R&D

KU7. understanding on basic functionality of different products

Generic Skills (GS)

User/individual on the job needs to know how to:

GS1. able to understand and articulate the information

GS2. interpret and understand information ﬂow

GS3. read the details about different products

GS4. prepare the long term and short term requirement plans

GS5. R&D department & other interfaces in the organization

GS6. seniors and supervisors for telling manpower hiring requirements

GS7. distribute workload for acquiring information about PLM

GS8. share operation knowledge with colleagues and co-workers

GS9. organize the PLM related information capturing activity in an eﬃcient and timely manner

GS10. take steps continuously to address the gaps, if any

GS11. identiﬁcation of problems (technical and non-technical)

GS12. escalation procedures

GS13. Short term/long term planning strategy

Collaborate with system developers and implement the PLM database:

Scope

This unit/ task covers the following: collaborating with system developers for developing and implementing PLM based on the requirement gathered from different department pre and post support

Elements and Performance Criteria

Collaborating with system developer for developing and implementing PLM

To be competent, the user/individual on the job must be able to:

PC1.. interact with different software vendors for developing the PLM to meet all the information integration and information ﬂow starting from conception of the idea till disposal of the product

PC2.. ensure that software developers incorporate all the necessary requirement such what level of information access will be different department and different level of people as per requirement/hierarchy system

PC3.. carry out the techno-commercial feasibility analysis with system developer to ensure it fall under budgeted plan

PC4.. based on techno-commercial feasibility analysis, total cost of ownership (IT labor, software and hardware) implement PLM in the organization

Pre and post support

To be competent, the user/individual on the job must be able to:

PC5.. before plm installation ensure the concerned IT department and system engineers are trained about plm usage and application

PC6.. arrange to train to users by system developers for easy access of PLM database

PC7.. ensure users get level of information access as per their usage requirement based sensitivity of the information

Knowledge and Understanding (KU)

The individual on the job needs to know and understand:

KU1. escalation procedure in case of crisis and emergency situations

KU2. the manufacturing processes and basic product knowledge of organization